…As more local organisations move to the cloud, cost management is becoming a key factor for long-term success
Across Ghana’s growing digital economy, more businesses and government institutions are embracing cloud technology as a foundation for modern operations. From Accra to Kumasi, organisations are turning to the cloud for everything from data storage and application hosting to remote collaboration and security. But while the promise of cloud computing includes greater flexibility, easier scalability, and potential cost savings, many businesses are discovering that—without careful management—cloud expenses can escalate quickly and unexpectedly. For many companies, especially SMEs and public sector organisations working with tight budgets, this can be a serious concern.
Subscription models – A blessing or a budget burden?
Most cloud services—from Microsoft Azure and Amazon Web Services (AWS) to Google Cloud and even local data centre providers—use subscription-based pricing. You pay based on the number of users or how much you use the service. In Ghana, where budgeting tends to be done annually and with limited room for variation, this model can be tricky. Underestimating the number of users or keeping inactive accounts running can lead to bills that are difficult to justify. IT leads must regularly audit user access and service subscriptions. Deleting old user accounts and consolidating tools across departments can result in significant savings.
Save money by cleaning up digital clutter
Whether it’s a government agency storing outdated memos or a fintech company keeping logs of old transactions, data builds up quickly. And cloud storage, even when affordable, is not free. Businesses should encourage regular file reviews. Every quarter, staff can be asked to delete unnecessary files or archive infrequently used data to cheaper storage tiers. Tools like Microsoft OneDrive or SharePoint offer localised storage options and archiving features that can help. It’s a small step, but when multiplied across departments, the savings can be substantial.
Avoid leaving cloud systems running after hours
One of the easiest ways to lose money in the cloud is by leaving services running when they’re not in use. This is especially common in software development environments, where virtual machines and databases are often left active overnight or over the weekend. A Ghanaian health startup recently cut its monthly bill by 65percent simply by automating the shutdown of cloud services after working hours. That’s money that could go back into product development or customer engagement. With scheduled shutdown scripts or cloud automation tools, businesses can avoid paying for idle resources.
Embrace automation to do more with less
Labour costs in Ghana are relatively affordable compared to Western countries, but skilled IT professionals are still a valuable (and sometimes scarce) resource. Cloud automation—such as automatic server provisioning, daily backups, or monitoring—can reduce manual work and eliminate costly human errors. Whether you’re a telco managing thousands of customer records or a university offering remote learning services, automation ensures consistency and frees up your IT team for innovation instead of maintenance.
You’re not stuck with one cloud vendor
Just because your business started with one provider doesn’t mean you’re tied to them forever. Many Ghanaian organisations hesitate to switch vendors, often due to perceived complexity or lack of local support. However, cloud pricing changes often—and there may be better, more cost-effective plans available. Some cloud providers offer pricing benefits depending on where your data is hosted. Hosting in Africa (such as Microsoft’s data centres in South Africa) might provide better rates or data sovereignty compliance. It’s worth regularly reviewing your contract, comparing pricing tiers, or even negotiating directly with your provider or local reseller.
Looking ahead – Cloud for growth, not for gaps
Ghana is on the rise digitally. With government-led initiatives like Ghana.gov, growing tech ecosystems in East Legon, Spintex, and beyond, and local cloud experts increasingly available, the conditions are right for cloud transformation. But to make the most of the cloud, organisations must manage it wisely. Smart cloud use isn’t just a matter of technology—it’s about strategy. With good planning, regular reviews, and efficient management, Ghanaian businesses can harness the full potential of cloud computing without overstretching their budgets.
>>>the writer is a seasoned cloud architect and systems administrator with expertise in leading technical teams to create innovative platforms. As CTO of eSolutions Consulting, he has spearheaded major projects like the Office 365 rollout for Ghana’s government and infrastructure deployment for the Ghana Revenue Authority.
Recognized for his strategic use of emerging technologies, Allen has led his team to multiple Microsoft Partner of the Year awards, solidifying his role as a key leader in tech-driven business transformation. If you’d like to explore how these strategies can help your organization thrive, reach out to discuss tailored solutions for your business growth journey. He can be reached via allen@esolutionsghana.com and or 0540123034
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DISCLAIMER: The Views, Comments, Opinions, Contributions and Statements made by Readers and Contributors on this platform do not necessarily represent the views or policy of Multimedia Group Limited.
